4 Tips for Making Time – Tip #4: Delegation is Key

The final installment of the time management series will likely be the most difficult aspect to implement.  For many of us, the idea of having someone else “perform our work” is frightening and gives us cause to find some way – any way – from allowing it to happen.  Unfortunately, it is exactly that thought process that creates our time management problems.  We have all been taught the old adage: “If you want something done right, do it yourself.”  Regrettably, most of us did not receive the lesson which follows where we learn that proper assignment and supervision will have the same outcome as performing the task ourselves.  If you are genuinely interested in better time management, then you must embrace Tip #4: Delegation is Key, because it will be a constant uphill battle without it.

Delegating tasks to others is not a sign of weakness, though some believe it is.  In fact, the opposite is true.  It demonstrates your ability to realize you are unable to give everything your full attention and have determined those projects which require your concentration.  Though I personally still struggle with delegating items, I have seen a marked difference in what I can accomplish when I do delegate.    Even if the task hasn’t been fully completed, when I am able to get involved again it has certainly progressed rather than becoming sedentary.  Through consistent practice, I can honestly say I delegate more now than I ever imagined I would.

The only way for delegation to be successful is to give up some control of the output.  For example, because something is written or presented in a form which isn’t “your form” does not make it incorrect or ineffective.  You must be willing to accept that different does not mean wrong.  Clearly communicate the desired goal or outcome while recognizing the process and methods utilized to complete the assignment may differ from your opinion on how it should be completed.

The results of your delegation will greatly improve if you include each of the following in describing the tasks you assign:

  • Recorded
  • Time bound
  • Specific
  • Measurable
  • Realistic
  • Ethical
  • Agreed upon

We all think we possess the ability to do everything ourselves.  The truly successful people are those that admit they cannot, and outwardly seek assistance.  These individuals realize more tasks will be completed if many are being pursued simultaneously.  This concurrent pursuit of goals will allow you greater flexibility and time since tasks will be completed, in whole or in part, instead of still waiting to be started.  Remember, delegation is not giving up control for it empowers you to make more time available for other equally important endeavors.

  1. No comments yet.

  1. No trackbacks yet.